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Digital pioneer Estonia introduces e-invoices only

From July 2019 only digital invoices can be sent to the Estonian public sector.

As of July 1st 2019, government accounts in Estonia will be fully converted to so-called e-invoices. This means that, from this date, invoices can only be sent to the public sector via a digitally formalized invoice and that paper invoices or invoices in simple pdf format (as usual so far) will no longer be accepted.

All service providers who wish to send invoices to public institutions after the 1st of July 2019 are affected; these are the state and all state authorities, all local and municipal authorities, other legal persons governed by public law and any foundation or non-profit association under the direct or indirect control of these bodies.

An e-invoice is a digital invoice that moves in a standardized form between different information systems - for example, from business software to government software. The main purpose of an e-invoice is that sending and receiving an invoice does not have to be handled separately - information systems enable this on their own. Invoices no longer have to be entered manually in different systems. This in turn excludes possible processing errors.

 

How do I send Estonian e-invoices?

  • make an agreement with a company that offers e-invoicing services (e.g. Omniva, Tieto Estonia, Telema, Fitek, Envoice);
  • make sure that your accounting software is able to create and send e-invoices (most programs are already fully customized);
  • if the accounting software is unable to do so, you should develop the appropriate feature or switch to more modern software.

If you only need to send small quantities of e-invoices, the e-invoice can be sent to the buyer free of charge via the government-generated e-invoice information system https://www.rik.ee/et/e-arveldaja. The software is located in the Company Portal of the E-Business Registry and can be used by companies as well as accountants, financial managers and other authorized company representatives. All companies and organizations involved in electronic invoicing can send e-invoices to the public sector free of charge, in unlimited quantities and for an indefinite period of time.

 

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